Terms & Conditions

Cancellations and Refunds

I acknowledge that I participate in Electricity Transformation Canada and activities at my own risk, and I agree to hold harmless, release, and discharge RE+ Events, CanREA, the Italian German Exhibition Group, and any sponsors or providers to any of them from any and all claims, actions, damages, losses, costs, expenses and liability of any kind, including but not limited to any personal injury or property damage claims, liquor or dram shop claims, intellectual property infringement claims, privacy or security claims, and/or contract claims, that may arise out of my attendance at or participation in ETC or activities related to ETC.

Health and Safety

Attendees at ETC are expected to make every effort to maintain the Public Health Agency of Canada's recommended hygiene procedures, including regular hand washing when not available, using hand sanitizer, avoiding touching eyes, nose, and mouth in public places, covering coughs or sneezes with a tissue or the inside of the elbow, avoid touching including handshakes and hugs, etc.

Suit Casing/Outboarding

ETC restricts exhibitors from hosting or participating in competing or conflicting events or activities that occur during official show hours. Exhibitors violating this policy will be subject to cancellation of their booth without refund and may not be invited to participate in future ETC exhibitions. Booth Personnel are not permitted to promote the exhibiting company outside the contracted exhibit space. All marketing must remain within the contracted exhibit space. Marketing materials may not be placed on conference tables or other areas that are not within the boundaries of the booth, both inside and outside of the exhibit hall. Show management reserves the right to remove individuals or discard display materials that do not comply with these guidelines. ETC has a zero-tolerance policy regarding suitcasing. Please note that while all meeting attendees are invited to the exhibit floor, any attendee who is observed to be soliciting business in the aisles or other public spaces or in another company's booth will be asked to leave immediately.

What is suitcasing?

Suitcasing is a business practice in which unethical companies will gain access to an event by obtaining some type of event credential (attendee badge, expo-only badge, etc.) and then solicit business in the aisles or other public spaces used for the conference. This practice skirts the support of the organizer and the industry.

What can you do?

Please report any violations you observe to the exhibits manager, other ETC event staff, or conference security. The exhibits manager will investigate all complaints of suitcasing. ETC recognizes that suitcasing may also take the form of commercial activity conducted from a hotel guest room or hospitality suite, a restaurant, or any other public place in proximity to our event. For the purposes of this policy, suit-casing violations may occur at venues other than the exhibition floor and at other events. It is for this reason, ETC must be informed of any hospitality suites, and expressed consent must be given prior to the event.

ETC Show Code of Conduct

ETC is committed to providing a friendly, safe, and welcoming environment for all, regardless of gender, sexual orientation, ability, race, ethnicity, religion, national origin, or other protected characteristics. We expect all attendees, media, speakers, volunteers, venue staff, and exhibitors to help us ensure a safe and positive experience for everyone. This Code of Conduct outlines our expectations for behavior, as well as the consequences for unacceptable behavior.

Be considerate, respectful, and collaborative. Refrain from demeaning, discriminatory, or harassing behavior and speech. Be mindful of your surroundings and of your fellow participants. Alert event venue security or ETC Event staff if you notice a dangerous or harassing situation or someone in distress.

UNACCEPTABLE CONDUCT: All who participate in the event deserve respectful treatment, regardless of the capacity in which they are attending. Unacceptable behaviors include: intimidating, harassing, abusive, discriminatory, derogatory, or demeaning conduct by any attendee, speaker, partner, exhibitor, or volunteer of the event or related event activities. ETC defines harassment to include: offensive verbal comments related to gender, sexual orientation, race, religion, national origin, gender identity, or disability; use of nudity and/or sexual images in public spaces (including presentation slides); deliberate intimidation, stalking or unwelcome following; harassing photography or recording; sustained disruption of talks or other events; unwelcome physical contact or sexual attention. Attendees often combine professional activities with social interaction, and while ETC encourages such networking and strengthening of connections between participants, ETC reserves the right to remove anyone whose social attentions become unwelcome to an attendee or exhibitor, who appears inebriated and who engages in conduct that interferes with the ability of other attendees and/or exhibitors to participate in and enjoy the event. Event participants are not permitted to bring firearms to the event.

CONSEQUENCES OF UNACCEPTABLE BEHAVIOR: Unacceptable behavior will not be tolerated at the events, whether by (including but not limited to) attendees, media, speakers, volunteers, organizers, venue staff, sponsors, or exhibitors. Anyone asked to stop unacceptable behavior is expected to comply immediately. ETC, at its discretion, may bar those who violate this code from continued attendance or participation in some or all of the events without refund of any fees paid and may, in appropriate circumstances, bar violators of this code from attendance or participation of future events.

Liability, Hold Harmless

Registrant acknowledges and agrees that ETC (and partners of ETC) shall not be liable for any claims, losses, damages, death, injuries, communicable disease, illness, or other liability which may be sustained by any person who may be on the premises for the Event, including but not limited to any agent, employee, representative or guest of the registrant, or any other person or entity. The registrant agrees that it will hold harmless ETC (and partners of ETC) from any and all claims, losses, damages, death, injuries, communicable disease, illness, or other liability whatsoever, whether to property, person, or otherwise, that may arise in connection with attendance at the Event.

In no event will ETC (and partners of ETC) be liable to the registrant, whether in contract or tort, for any amount in excess of the fees paid by the registrant. In no event shall ETC (and partners of ETC) be liable, whether in contract or tort, for any indirect, consequential, exemplary, punitive, or special damages or awards, including but not limited to lost profits.

Media & Photography

On-site, media, photographers, videographers, and others will be in attendance. Participants grant ETC the right to use participants' names, images, and likenesses, including but not limited to any photographs, audio recordings, or video taken during the show, for marketing purposes.

General

ETC reserves the right to change, amend, add, or remove any of the above Terms & Conditions in its sole discretion and without prior notice. If one or more of the conditions outlined in these Terms & Conditions should become invalid, the remaining conditions will continue to be valid and apply. These Terms & Conditions apply to all event participants (attendees, speakers, sponsors, exhibitors).

The views expressed by any event attendee, speaker, exhibitor, or sponsor are not necessarily those of RE+ Events, CanREA, the Italian German Exhibition Group, or our stakeholders. All attendees, speakers, exhibitors, and sponsors are solely responsible for the content of all individual or company presentations, marketing collateral, and/or advertising.